PRIVACY POLICY

PRIVACY POLICY

Last Updated: 10 December 2025
Contact Email: enquiries@mkrufc.com

At Milton Keynes Rugby Union Football Club (“MKRUFC”, “we”, “us”, or “our”), we are committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your data when you visit our website, engage with the Club, or contact us.

1. Who We Are

MKRUFC is a community rugby club based in Milton Keynes, United Kingdom.
We operate the website https://mkrufc.com/ and are the data controller for the information collected through this website.

If you have questions, you can contact us at:

Email: enquiries@mkrufc.com

2. Information We Collect

We may collect and process the following types of personal data:

Information you provide directly

  • Name

  • Email address

  • Phone number

  • Contact preferences

  • Information submitted via forms (e.g., enquiries, membership interest, volunteer forms)

  • Any other details you choose to provide

Information collected automatically

When you use our website, we may collect:

  • IP address

  • Browser type and version

  • Device information

  • Pages visited and time spent on the website

  • Cookies (see Section 7)

Information from third parties

We may receive data from:

  • Social media platforms

  • Event or ticketing systems

  • Club management systems (e.g., membership platforms)

3. How We Use Your Information

We use personal data for the following purposes:

  • To respond to enquiries and provide information about the Club

  • To manage communication related to teams, fixtures, events and membership

  • To improve our website and user experience

  • To manage safeguarding and welfare responsibilities

  • To comply with legal and regulatory requirements

  • To administer Club operations, including volunteering and community engagement

We process your data based on legitimate interests, consent, or legal obligation, depending on the purpose.

4. Sharing Your Information

We will never sell your personal data.

We may share information with:

  • Official rugby governing bodies (e.g., the RFU) when required

  • Service providers who help operate our website, email systems or Club management tools

  • Volunteers, coaches or Club staff where necessary to fulfil Club activities

  • Authorities when required by law or safeguarding obligations

All third-party organisations must comply with UK GDPR and only use your data as instructed.

5. Data Storage & Security

We take appropriate technical and organisational measures to protect your data, including:

  • Secure servers

  • Encrypted communications (SSL/HTTPS)

  • Restricted access to personal data

  • Regular monitoring and security updates

Personal data is retained only for as long as necessary for the purpose for which it was collected.

6. Your Data Rights

Under UK GDPR, you have the following rights:

  • Right to access – request copies of your personal data

  • Right to rectification – correct inaccurate or incomplete information

  • Right to erasure – ask us to delete your data when appropriate

  • Right to restrict processing

  • Right to object to certain types of processing

  • Right to data portability

  • Right to withdraw consent at any time

To exercise these rights, contact us at: enquiries@mkrufc.com

7. Cookies

Our website may use cookies to:

  • Improve site performance

  • Analyse traffic

  • Remember preferences

You can control or delete cookies through your browser settings at any time. Some website features may not function properly if cookies are disabled.

8. Links to External Websites

Our website may contain links to third-party sites.
We are not responsible for their content or privacy practices. We encourage you to review their policies before providing personal information.

9. Children’s Data

We may collect information related to junior players and parents/guardians for safeguarding, coaching and Club administration.
This data is handled with strict confidentiality and in accordance with safeguarding laws and RFU guidance.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.
The latest version will always be available on our website with the updated date at the top of this page.

11. Contact Us

If you have questions about this policy or how your data is handled, contact us at:

enquiries@mkrufc.com

We aim to respond to all enquiries as quickly as possible.